10 Best Printer for Notary Signing Agents: Reviews 2021

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Best Printer for Notary Signing Agents

As a notary signing agent its essential to have a good printer at your office. With the huge volume of loan documents that you have to print every day, you would require a fast one with dual trays.

Your texts need to be very clear and crisp and there is no room for any errors. If you read this article, we are quite certain, you will find the best printer for notary signing agents.

Here, we’ve reviewed and compared the printers that stand out amongst the others thanks to their exceptional features.



Editor's Rating


HP OfficeJet Pro 8025

Brother Monochrome Laser Printer

Brother MFC-L8900CDW

Pantum M6802FDW Wireless All-in-One

Brother MFC-L5900DW

7 Best Printer for Notary Signing Agents

You should halt your search for the ideal printers for a notary! Are you wondering why? Here are seven of the best products in the market that are not only ideal for notary signing agents but can also be used for several other purposes. Without further delay, let’s get to products.

1. HP OfficeJet Pro 8025 All-in-One Wireless Printer for Notary Agent

When the topic is first-class printers, then HP’s name is guaranteed to pop up. Plus, of all the OfficeJet series, the pro 8025 arguably aces them all. It is an all-in-one printer, which means that this gem is capable of doing everything.

Whether it is scanning, printing, copying, or faxing, this bad boy has got you covered everywhere.

Furthermore, the printer offers a swift printing rate. It has a print speed of 20 PPM (Paper per Minute), which means in an hour, you should be able to print approximately 1200 papers. Such an exceptional print speed reduces the waiting session during printing and, thus, allows you to carry on with your work.

Apart from that, the printer shows extraordinary connectivity. You can sync the unit with DropBox, Google Drive, and several other online platforms and get the job done. Moreover, if you want, you can use the item by its smart app, which lets you control the unit using phones, laptops, and PCs.

Furthermore, the printer has a top-notch WiFi system, which goes through three reconnection procedures. This prevents any hamper to your work progress during net issues.

Besides, it is one of the most secured printers in the business. It comes with encryptions, passwords, and other protective measures to ensure full security.

In short, if you are looking for the best printer for notary signing agents or any other job, then this is it!

Highlighted Features:

  • Due to the smaller and lightweight features, you can easily place it anywhere.
  • Outputs high PPM, which authorizes the unit to do its job quickly.
  • Comes with a smart app that lets you control the unit via any electronic device.
  • A highly protected system prevents leakage of any confidential document.

2. Brother Monochrome Laser Printer for Notary Signing Agents

Are you seeking a top-quality laser printer for a notary? Well, then you should try the finest laser printer for notary signing agents! Let us find out what makes this product stand out from all the laser printers in the business. 

We will start with the speed. You should know, the printer offers its users an astounding print speed of 42PPM (Print per Minute). If we convert that into hours, then this printer should be able to print roughly 2520 papers. So, thanks to this, you will not have to wait for too long for your work to be done. 

By the way, this printer comes with a hefty paper capacity. It has a 250-paper tray and 50-paper envelope trays for multipurpose. Therefore, you should be able to load the printer once and get the entire job done without any issue.

Briefly described, with the help of this, you can get all your work done in a single go. 

If that is not enough, then the unit comes with an A-grade connectivity. The item comes with three ways modes of connectivity.

You can use the USB port to directly connect it to a system and start printing. Or you can use the ethernet or WiFi to connect it to your electronic device to get the job done.

Highlighted Features:

  • Arrives with various modes of connections that let you print with relative ease.
  • The all-in-one feature lets you use the item for all variant of printing purposes.
  • Has a swift printing speed, which lets you get the job done in no time.
  • Because of the massive printing capacity, you can get your job done in one go.

3. Brother MFC-L8900CDW Business Color Laser Printer

If you are searching for a reliable and efficient printer for your home, office, or any other objective, you should give the MFC-L8900CDW a try. The printer comes with pre-installed wireless, 802 g/b/n, and a Gigabit Ethernet connection.

Hence, the item can smoothly connect and share your documents in a matter of seconds.

Excluding the world-class connection parameters, the printer arrives with a powerful CPU that allows the device to operate at a superb speed of 800MHz. Therefore, it is wise to assume that it is efficient. 

Speaking of swiftness and efficiency, the unit outputs a print speed of 32PPM (Paper per Minute), which permits it to print 32 sheets in a minute. That is not all that this masterpiece has to offer.

You see, it comes with a 5-color touchscreen, which lets you control all the options with ease when you are doing the task manually.

Also, it has one more exquisite functionality. Due to its top-notch connectivity, the unit can effortlessly connect to your phone, laptops, or PCs.

Couple that with its quick scanning and processing speeds, the printer can send any scanned document straight to the electronic device you want. 

Lastly, the printer is not bulky! Such an attribute enables you to station the device anywhere and without any concern.

Highlighted Features:

  • Easy to read interface will let you choose the right option for the task.
  • Compact and lightweight build allows smooth stationing and movement.
  • Features a quick PPM that lets you get the job swiftly.
  • The connectivity of the item permits smooth connection and easy usage.

4. Pantum M6802FDW Wireless Printer

In this era, All-in-One printers are the pinnacle choice when it comes to the ideal printer, copier, fax machine, and scanner. And, out of all the options available in the market, the M6802FDW is deemed as one of the ideal picks.

You should know, the product was specially designed to tackle the heavy-duty work in an office and a busy home.

Pantum wanted their customers to easily station their products; that is why they provided a detailed video on how to station and install the unit, including the setup part. Hence, you will face no confusion on how you can install the unit in your home.

In addition to that, the creators wanted you to have the best experience while using this unit. That is why they imbued loads of perks and attributes within the unit.

One of them is the auto-feeder function. Because of that, the unit will enable you to easily handle, scan, print and copy and do several other functionalities.

Apart from that, the unit features an A-grade connection attribute. Because of that, you can connect it to any electronic device with relative ease. Also, the USB 2.0, WiFi, and ethernet connections will let you connect to the printer in a couple of seconds. 

Highlighted Features:

  • Due to the swift USB port, ethernet and WiFi, you can connect with it easily.
  • Comes with a detailed videotape for easy setup and usage.
  • Automatic feeder function makes using the printer even more simple.
  • Exceptional connectivity parameters provide quick and efficient connecting.

5. Brother MFC-L5900DW

When we are talking about office purposes, it is always wise to opt for more heavy-duty printers.

In an office, there are various employees, and they need to print, copy, scan, or fax documents quite frequently. So, if you want something more adequate for the office, we suggest that you opt for this one. 

The first reason why we are considering this as one of the best options for offices is its dual side printing capacity. Unlike conventional printers, this one can print on both sides. This reduces the need for you to do anything and lets the work be finished much efficiently. 

Along with that, the printer has the auto feeder perk. The perk is responsible for the printer to efficiently, and effortless print, scan, copy, fax and do several other tasks without any issue. 

Furthermore, the wireless printer comes with an attribute called cloud-based scanning. Owing to this feature, you can scan a document, and the printer will automatically upload the document to any cloud server. 

By the way, the printer is guaranteed to offer you excellent print quality. And, thanks to its massive print capacity, the printer authorizes you to print several sheets of the highest quality without any hindrance. 

Highlighted Features:

6. HP Color Laserjet Pro M281CDW

Laser printers are the ideal option if you are looking for high-quality prints. And the product that is going to offer you efficient operation and best results, then the M281CDW from HP is the best pick for you. Do you want to know why?

First of all, this is a small printer. Because of its petite and very light build, you can carry the item and station it anywhere in your home, office, or anywhere. In contrast to the small stature, the product assures exceptional performance. 

It is installed with a hefty 22 PPM (Paper per Minute) print rate, which gives you the opportunity to get your essential document in a matter of seconds. Moreover, it can print approximately 250 paper in a single attempt thanks to its sizeable 250-paper tray capacity.

Other than all of this, the item further facilitates you with top-notch connectivity. The printer is compatible with almost any operating system. That is why you can connect it to your iPhones, Macs, iPods, as well as android, conventional laptops, and any other electronic device. 

So, if you desire a printer that offers substantial printing capacity and speed, high-quality prints, and notable connectivity, then this is a fine choice. 

Highlighted features:

  • Small design and light build offer conventional stationing and carriage.
  • Provides a fast PPM; therefore, you can get your prints in the littlest time frame.
  • Superb connectivity attributes authorize active operation in any electronic device.
  • You can connect it to almost any operating system available.

7. Samsung Xpress C430W Wireless Color Printer

Samsung is a big name in the tech industry. It is known for producing almost everything, and each of those products is of the daintiest in the market, including their printers. Let’s find out more about this magnificent product. 

One of the most attractive things about this printer is its excellent connectivity. The product has a built-in ethernet system, WiFi system, and USB 2.0. These authorize the unit to connect to any electronic device effortlessly and also lets them operate the device with grave ease. 

Plus, it has a smart app called the Samsung Mobile Print app, which lets you print everything from your android phones. So, you can now lay on your comfy couch and get the job done in a couple of seconds.

Besides, the unit has amazing speed! It can print black at a speed of 19 PPM and 9 PPM when you are doing colored prints.

In addition to all these perks, the item also assures the ideal quality. So, if you are looking for an A-grade printer, then you should definitely give this one a look.

Highlighted Features:

  • You can operate it with the lucrative mobile app that lets you easy usage.
  • Due to the laser printing feature, it assures premium quality.
  • Authorizes a good printing speed for swift and wait-less execution.
  • The small and compact design allows convenient placement and transport.

Comparison Table of Notary Signing Agents Printer


PPM (Paper Per Minute)


(in Inches)

Paper Capacity Input

HP 8025

20 PPM Black &

10 PP Color

18.11 x 13.43 x 9.21

225 sheets

Brother Monochrome  Printer

42 PPM

15.3 x 14.7 x 10

570 sheets

Brother L8900CDW

33 PPM

20.7 x 19.5 x 21.6

300 sheets

Pantum M6802FDW

32 PPM

16.34 x 14.37 x 13.78


Brother MFC-L5900DW

42 PPM

19.1 x 16.8 x 19.5

300 sheets

HP Color Laserjet Pro M281CDW

22 PPM

19.5 x 20.3 x 15.3

250 sheets

Samsung Xpress C430W

19 PPM Black


4 PPM Color

12.2 x 15 x 8.3


What To Look Before Purchase a Printer For Notary Signing?

Printer For Notary Signing Agents’ Buying Guide

Before purchasing anything, you should definitely check out a buying guide. It will let you know what things you have to see or consider when you are out shopping. The guide below will help you to get the best printer for notary signing agents.

Printing Speed

If your printing speed is extremely slow, you won’t get work done on time, and that might result in your clients getting disappointed. Besides that, you don’t have all the time in the world that you’d keep waiting for your printer to do its job.

We would suggest you buy a laser printer over an inkjet. This is because they are significantly faster than inkjet printers. For document printing, laser ones are the way to go.


This has to be one of the most vital aspects that you have to consider before getting a printer. If the resolution is bad, not only would it be embarrassing to put them in front of your clients, but also it would be a big waste of money.

Multiple functions

Some printers that are available in the industry only have one function, which is very obvious, printing. But there are many that have multiple functions. Not only can you print with it, but you can also use the machine as a scanner and a photocopying unit.

These are very useful as they are an all-in-one kind of product. You can get much use out of it.

Duty Cycle

This is a very important factor since notary signing agents depend greatly on printers, and the workload is a lot. The documents that are going to be printed would range from one hundred to around one fifty pages long.

This would result in a bigger client base taking up the maximum duty cycle very quickly.

So, keep this in mind when you are shopping.

Paper Handling

You know a printer is good when it has input prays more than a single one. Usually, only one kind of print media is not enough for notary signing agents.

You will get more efficiency and productivity if you have a printer that has two trays, even if it is small.

There will be times when you would have to print on legal-size paper and as well as letter-size ones.

In this case, it will be fine automatically done with the help of the dual tray system.

Also read: Our top listed paper folding machine.

Printer Type: Inkjet Vs. Laser

As we have mentioned before, it would be best for you to get the laser printer over the inkjet one as it is faster and more appropriate for document printing. You can obviously go for inkjet if you don’t like using a laser printer, but it would be less efficient.

A dual tray laser printer for notary would be perfect for you.


We always encourage people to stick to their budgets. But when it comes to a printer, we lean towards the higher-end ones.

This machine is basically an investment, and it would help you with your work. Ones with multiple functions are way more expensive than the ones that can only print.

You should definitely get a printer that has a high speed, good resolution, and multiple functions, even if it comes with a higher price tag.

Read More: What is a Digital Transfer Printer? This complete guide explores Digital Transfer Printers!

Frequently Asked Questions

How much money does a notary make per signing?

A notary signing agent makes a lot of money. Those who get their jobs from escrow offices have a much steeper payment. It ranges from 125 dollars to about 200 dollars for every signing appointment.

What is the main difference between a notary signing agent and a notary public?

Primarily, the focus of the job between the two varies. Notary signing agents mainly focus on the documents regarding home loans, but a notary public handles a wide array of documents.

What is the most reliable brand of printer?

HP and Canon are the two brands that remain unbeatable when it comes to brand reliability. Their resolution and color contrast is exceptional.

Is inkjet better than laser?

This question is subjective. Inkjet is better for colorful documents and photos. But for documents, the laser is the one you should choose as it has more speed and lasts longer as it uses toner instead of ink.

What is the disadvantage of buying a laster printer?

A big problem with buying a laser printer would be its steep price tag.

Read our related article on How to Get Ink Off Hands. See the best ways to remove ink from your hands in this guide!

Final Words

By now, you should have found the best printer for notary signing agents that suits your purpose. Our detailed buying guide and FAQ section should have made it much easier to pick the perfect product for yourself.

However, if you are still having trouble figuring out which is the correct one for you, we suggest that you go to HP’s OfficeJet Pro 8025.

All the products in our article excel in business, but the Pro 8025 offers all the pros minus most of the cons. So, it should be the most prominent option for you.

Up Next: Top 10 printers for infrequent use – An expert reviewed.

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